The Collaborations Workshop 2024 is only possible through generous contributions from our sponsors. We appreciate all contributions! Below are suggested packages or you may contact us and we will work on tailoring a bespoke package for your needs.
Your Potential Audience
Around 100 attendees will be gathered at The University of Warwick with approximately another 50 joining remotely. They typically include a diverse group made up of researchers, developers, innovators, managers, funders, publishers, policy makers, leaders and educators exploring best practices and the future of research software.
CW24 attracts a significant number of attendees from international communities. In 2023, 18% of attendees were from outside the UK.
Announcements on social media via the Software Sustainability Institute’s accounts reach 913 followers on LinkedIn and 10500 followers on X. The SSI’s YouTube channel has 311 subscribers (all numbers as of 1 November 2023).
Packages
| Silver | Gold | Platinum |
Place on CW24 Steering Committee | ✔ (1) (*) | ✔ (1) (*) | ✔ (2) (*) |
Free registration | ✔ (1 remote) | ✔ (1 in-person or remote) | ✔ (2 in-person or |
Logo on CW24 Page | ✔ | ✔ | ✔ |
Description on CW24 Page | ✘ | ✔ (maximum of 50 words) | ✔ (maximum of 100 words) |
Sponsor announcement on SSI website | ✘ | ✔ (1 news item, maximum of 400 words) | ✔ (1 blog post, maximum of 800 words) |
Announcement post on social media | ✔ (1) | ✔ (2) (*) | ✔ (3) (*) |
Social media post during event | ✔ (1 per day) | ✔ (1 per day) | ✔ (2 per day) |
Lightning talk slot | ✘ | ✔ | ✔ |
Mini-workshop or demo session slot | ✘ | ✔ (30 min) (*) | ✔ (60 min) (*) |
Dedicated sponsor booth and/or breakout room or virtual booth | ✔ | ✔ | ✔ |
Video interview with Sponsor shared via social media | ✘ | ✘ | ✔ (maximum of 2 minutes)(*) |
Thanks (on all event reporting) | ✔ | ✔ (listed ahead of Silver sponsors) | ✔ (listed ahead of Gold and Silver sponsors) |
Donation (plus VAT) | £1500 (**) | £3000 (**) | £6000 (**) |
(*) These benefits are subject to contract date to mitigate the risk of time-intensive benefits needing to be implemented close to the event date or in the case of the programme having already been finalised (likely to happen in early March 2024).
(**) In kind donation options available, please get in touch.
A la carte benefits
A la carte benefits can either be combined with any of the sponsorship packages above, selected independent of a package, or combined into a bespoke package by completing the sponsorship form. Please note that in kind donation options are not available for a la carte benefits.
To increase the accessibility to and diversity of CW24, we are looking for ways to offer free registration (plus travel and accommodation for in-person participants or equipment to facilitate hybrid participation for remote participants) to students, early career academics or community members who may not be able to attend otherwise. If you are interested in supporting participation costs for (a set number of) participants, please get in contact. £1,000 will support a single in-person participant or at least two remote participants. Organisations providing scholarships will have their logo on the CW24 Page and receive thanks in all reporting for supporting participation.
Collaborations Workshop concludes with the Hack Day - where teams form to collaborate and co-develop the ideas that participants co-designed during the workshop or projects that they brought with them. The Hack Day teams to come in first, second and third place will win prizes. These are normally small hardware items (such as Raspberry Pis, noise-cancelling headsets, or tablets) or gift vouchers. The organisation who sponsors the Hack Day prizes will have 2 free registrations, 2 places on the Hack Day judging panel, their logo on the CW24 Page, and receive thanks in all reporting.
This sponsor will host the workshop dinner for up to 100 delegates. The organisation who sponsors the workshop dinner will have 2 free registrations, the opportunity to speak for 15 minutes to open the dinner, their logo on the CW24 Page and all signage at the dinner, and receive thanks in all reporting.
CW24 will be fully hybrid to allow maximum interaction between in-person and remote participants while causing minimum disruption to either. Therefore, professional A/V support and equipment is required to facilitate high quality hybrid facilitation, streaming and recording of the plenary and mini-workshop sessions. The organisation who sponsors the A/V will have 2 free registrations, their logo on the CW24 Page and all session recordings which will be uploaded to the Institute's YouTube channel, and receive thanks in all reporting.
Sponsorship Details
All sponsors are considered partners of CW24, and as such you are very welcome to join the Steering Committee to help guide our programme. Please note this is subject to contract date.
Collaborations Workshop 2024: Complete tickets cost £300 for each in-person participant and £75 for each remote participant, and provide access to the interactive sessions, communication channels, social programme including the conference dinner and Hack Day. All Keynote talk recordings will be made available free-to-access to the wider community, with Sponsor logos included on introduction slides. Sponsors are very welcome to submit a lightning talk(s), propose an activity for the social programme, and otherwise fully engage with the event.
Sponsor names and logos will be listed at the top of the CW24 landing page. Links to the sponsors' websites will be included as well as description (depending on package).
The Institute will publish the announcement at https://www.software.ac.uk/.
The Institute will announce the sponsor on X using the @SoftwareSaved account and LinkedIn.
The Institute will mention the sponsor on X using the @SoftwareSaved account and LinkedIn.
The lightning talk slots are 2 minutes maximum.
The slot will be decided on mutual agreement. Please note this is subject to contract date and cannot be guaranteed if the agenda has already been finalized.
The Sponsor will have a dedicated in-person booth and/or breakout room or virtual event booth for people to speak to them during the coffee and/or lunch breaks at the event.
Sponsors will be acknowledged in opening and closing sessions of the event.
In addition,the Institute will publish blog posts at https://www.software.ac.uk/ covering the workshop and will thank the sponsors in them. For example, see Highlights from Collaborations Workshop 2022.
For all enquiries about our sponsorship packages please email CW24 Chair Patricia Herterich at patricia.herterich@gmail.com. We are very open to discussions with interested partners about where they would like to focus their sponsorship or to negotiate a bespoke package.