CW25 Sponsorship Packages

The Collaborations Workshop 2025 is only possible through generous contributions from our sponsors. Below are suggested packages or you may contact us and we will work on tailoring a bespoke package for your needs. For all enquiries about sponsorship, please get in touch via email at ssi-community@software.ac.uk

In exchange for supporting CW25, we provide extensive benefits, including, but not limited to: exclusive naming rights; prominent logo placements; as well as a complimentary ticket and a speaking opportunity at the event. Please refer to the Sponsorship Packages below to see the full list of benefits. 

Brand Visibility

Around 100 attendees will be gathered at The University of Stirling, with approximately another 100 joining remotely. They typically include a diverse group made up of researchers, developers, innovators, managers, funders, publishers, policy makers, leaders and educators exploring best practices and the future of research software. 

CW25 attracts a significant number of attendees from international communities. In 2023, there were a total of 161 attendees, of which, 18% were from outside the UK. In 2024, there were a total of 138 attendees, of which 17% were from outside the UK.

Announcements on social media via the Software Sustainability Institute’s accounts reach 2,000 followers on LinkedIn and 10,500 followers on X. The SSI’s YouTube channel has 370 subscribers.

Brand Enhancement & Thought Leadership

The theme of CW25 – "Future proofing research software: evolving together as a diverse community" – has been carefully crafted to resonate with a highly engaged audience, and it offers unique opportunities for sponsors to amplify their brand presence and connect with potential stakeholders.

By supporting a theme that addresses changes in landscape, challenges for the research software community, and how we move forward together, your company will be seen as a thought leader and industry innovator. This association can boost your credibility and reputation, positioning you as a key player. 

Shape the future of Collaborations Workshops (NEW!)

In line with this year’s theme of “Future proofing research software: evolving together as a diverse community" we have introduced a new offer to sponsors: a place on the CW26 Steering Committee, allowing valued sponsors to shape its future direction and success. Your involvement will allow us to create an experience that resonates with attendees and meets your business objectives.

(*) These benefits are subject to contract date to mitigate the risk of time-intensive benefits needing to be implemented close to the event date or in the case of the programme having already been finalised (likely to happen in early March 2025).
(**) In kind donation options available, please get in touch.

These are our suggested packages and we are very open to discussions with interested partners about where they would like to focus their sponsorship or to negotiate a bespoke package.

Table 1: Your Contribution

Table 2: Our Commitment

À la carte benefits can either be combined with any of the sponsorship packages above, selected independent of a package, or combined into a bespoke package by completing the sponsorship form. Please note that in kind donation options are not available for à la carte benefits.

Accessibility and diversity fund (£1,000 each)

To increase the accessibility to and diversity of CW25, we are looking for ways to offer financial assistance to students, early career academics, or community members who may not be able to attend otherwise. This will contribute towards registration, travel, accommodation, childcare, as well as equipment for remote participants.

If you are interested in supporting participation costs for a set number of participants, please get in contact. £1,000 will support a single in-person participant or at least two remote participants. Organisations providing scholarships will have their logo on the CW25 webpage and receive recognition in all reporting for supporting participation.

Hack Day Prizes Sponsor (1 available - £4,000)

Collaborations Workshop concludes with the Hack Day - where teams form to collaborate and co-develop the ideas that participants co-designed during the workshop or projects that they brought with them. The Hack Day teams to come in first, second and third place will win prizes. The organisation that sponsors the Hack Day prizes will have 2 free registrations, 2 places on the Hack Day judging panel, their logo on the CW25 webpage, and receive recognition in all reporting.

Workshop Dinner Sponsor (1 available - £5,000)

This sponsor will host the workshop dinner for up to 100 delegates. The organisation that sponsors the workshop dinner will have 2 free registrations, the opportunity to speak for 15 minutes to open the dinner, their logo on the CW25 Page and all signage at the dinner, and receive thanks in all reporting.

Audio/Video Sponsor (1 available - £7,000)

CW25 will be fully hybrid to allow maximum interaction between in-person and remote participants while causing minimum disruption to either. Therefore, professional A/V support and equipment are required to facilitate high quality hybrid facilitation, streaming and recording of the plenary and mini-workshop sessions. The organisation that sponsors the A/V will have 2 free registrations, their logo on the CW25 Page and all session recordings which will be uploaded to the Institute's YouTube channel, and receive thanks in all reporting.

Free registration

Collaborations Workshop 2025: Complete tickets cost £330 for each in-person participant and £90 for each remote participant, and provide access to the interactive sessions, communication channels, social programme including the conference dinner and Hack Day. All recordings from the Keynote Sessions will be made available free-to-access to the wider community, with sponsor logos included on the introduction slides. Sponsors are very welcome to submit a lightning talk(s), propose an activity for the social programme, and otherwise fully engage with the event.

Logo and description on CW25 Page

Sponsor names and logos will be listed at the top of the CW25 webpage. Links to the sponsors' websites will be included as well as description (depending on the package).

Announcement on SSI website

The Institute will publish the announcement at https://www.software.ac.uk/.

Announcement Social Media posts

The Institute will announce the sponsor on LinkedIn, X, and Mastodon.

Social Media posts during event

The Institute will mention the sponsor on on LinkedIn, X, and Mastodon.

Lightning talk slot

The lightning talk slots are 2 minutes maximum.

Mini-workshop slot

The slot will be decided on mutual agreement. Please note this is subject to contract date.

Recognition on all event reporting

Sponsors will be acknowledged in opening and closing sessions of the event.

In addition, the Institute will publish blog posts at https://www.software.ac.uk/ covering the workshop and will thank the sponsors in them.