Privacy Statement - Events

Information about you: how we use it and with whom we share it

The information you provide will be used by the Software Sustainability Institute (a collaborative project between the University of Edinburgh, the University of Manchester, the University of Oxford and the University of Southampton) to:

  • administer your attendance at the event, 

  • ask you participatory questions related to the event (including dietary requirements, accessibility requirements, and questions related to the content of the event),

  • send out information related to the event, 

  • send surveys related to the event, 

  • contact after the event for the purposes of publishing any materials authored by participants at the event,

  • report aggregated demographic information on an event to stakeholders.

The Institute will use an external company to process information about you on the Institute’s behalf. We use Eventbrite to manage registrations, fee processing and notifications; Mailchimp for email communication; Google Sheets and Google Drive for processing event information; and Google Forms or LimeSurvey for surveys. The Institute, through its constituent University partners, remains responsible for the information and will ensure it is kept securely.

Legal basis: contract

We are using information about you because it is necessary for the performance of your contract with us, namely your participation as an attendee (or booking on behalf of an attendee) at an event run by the Institute.

We will hold the personal data you provided us for a period of one year after the final day of the event, after which point it is deleted. If you wish to check the data we hold about you, or request its deletion, please contact us.

If you have any questions, please contact:

Neil Chue Hong, Director - Software Sustainability Institute, info@software.ac.uk

This privacy statement is continued at: edin.ac/privacy

Version 1.1 - 30 July 2019

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