Privacy Statement - Marketing and Communications

Information about you: how we use it and with whom we share it

The information you provide will be used by the Software Sustainability Institute (a collaborative project between the University of Edinburgh, the University of Manchester, the University of Oxford and the University of Southampton) to:

  • Keep you up to date with news and progress regarding the Institute.
  • Send you our regular digest of updated content from our website.
  • Promote events, activities and programmes.
  • Ensure we only communicate with you about events, opportunities, services or programmes of interest to you.

The Institute will use an external company to process information about you on the Institute’s behalf. We use Mailchimp as our marketing platform. By subscribing to our communications, you acknowledge that your information will be transferred to Mailchimp for processing. Learn more about Mailchimp's privacy practices here.

The Institute, through its constituent University partners, remains responsible for the information and will ensure it is kept securely.

Legal basis: consent

We are using information about you because you have given us your consent.

We will only contact you by email. You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at

We will hold the personal data you provided until you choose to stop receiving marketing and communications from us, or one year after the closure of the Institute.

If you have any questions, please contact: Neil Chue Hong, Director - Software Sustainability Institute,

Read our full Privacy Policy on our website for more information on how we use your information.

The Software Sustainability Institute’s Privacy Policy is also supported by the University of Edinburgh's wider privacy policies and guidelines. The following pages contain information about mandatory data sharing, transfer outside the European Economic Area (EEA) and information on how to contact the University's Data Protection Officer.

View the University of Edinburgh privacy statement at:


Version 1.2 - published 3 October 2019 

Read our general privacy policy