Collaborations Workshop 2023 (CW23)


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Photo by Arnaud Mesureur on Unsplash

Twitter: #CollabW23

The Software Sustainability Institute’s Collaborations Workshop series brings together researchers, developers, innovators, managers, funders, publishers, policy makers, leaders and educators to explore best practices and the future of research software. Collaborations Workshop 2023 (CW23) will take place as a hybrid event in Manchester, UK from Tuesday 2 May - Thursday 4 May 2023.

The theme of CW23 is Sustainable Career Development for those in the research software community: looking after your software, your career, and yourself. The theme encompasses 

  • Technical development: including software sustainability, software products and digital tools, infrastructure and documentation, software development skills, and training.
  • Career development: including career pathways related to research software, how to get credit for your work, mentorship, and inclusive leadership to support team work.
  • Personal development: including sustaining your mental health, wellbeing and finding community.

Please sign up here if you would like to be notified of CW23 updates.

Register for CW23 via Eventbrite

Why you should attend

Blog posts and news items:

Previous events in the series.


Registration is open via Eventbrite. The deadline to register for in-person participation is Friday, 24 March 2023. The deadline to register for remote participation is Friday, 14 April 2023. 

For your convenience, please find the registration questions here.

2023-03-20 Update: In-person tickets have now sold out. If you hope to attend in-person but have not yet registered, please sign up to the waitlist to be notified of released tickets or in case of any cancellations. If you are a session facilitator and still need to register for an in-person ticket, please contact CW23 Chair Rachael Ainsworth.


Please click here to view the CW23 Agenda.


Please visit our Sponsors page to see who is partnering with CW23.

Please click here to view the Sponsorship page and packages.

Venue and Accessibility

CW23 will take place as a hybrid event from Manchester, UK.

If you are attending the event in-person, please find more information about the venue, location, accessibility, accommodation, and travel here.

Hybrid participation will be facilitated using Zoom. All participants - both remote and in-person - will need to install their client, and make sure that it is updated to the latest version. 

Transcription and captioning will be provided using Zoom and

A CW23 Slack workspace will be available for participants to connect, engage in discussion, ask questions, and forge new collaborations. These conversations can persist long after the Zoom room has closed. The invitation link will be emailed to participants via the email they registered with. 

We will be using Google Documents for collaborative note-taking and keeping everyone synchronised during CW23. The links to these documents will be shared with participants closer to the event. 

We recommend that remote participants join with a good quality headset with microphone, plenty of screen space (either using a large monitor or second screen), a normally reliable WiFi signal or wired connection, and a quiet room where you are less likely to be disturbed (but we understand this might be difficult).

In-person participants should bring a laptop and a good quality headset with microphone. Remember, this is a hybrid event and you will still be interacting with other participants virtually. 

Financial Assistance

The Software Sustainability Institute is committed to fostering and supporting a diverse, equitable and inclusive research software community. We are proud to offer financial assistance to members of underrepresented groups, students/early career stages, and others who may not be able to attend or fully participate in the event otherwise. 

Applications for financial support to participate in CW23 are open, please find more information and submit your application here

The call for applications for financial assistance is now closed (the deadline was 23:59 GMT on Friday, 24 February 2023). Applicants were notified of the outcomes by 10 March 2023.

Call for Submissions

If you have outputs or materials such as presentation slides relating to your session, please submit them to the CW23 Figshare conference portal here.

Mini-workshops and demo sessions: Do you want the opportunity to give an in-depth look at a particular tool or approach related to the CW23 themes and a chance to query developers and experts about how this might apply to participants' areas of work? Are you interested in running a 30-60 minute session to demonstrate a particular software product, approach or standard? Deliver specific training or an interactive tutorial? Conduct information gathering or explore a topic? Or another idea? Find out more information and submit your proposal for Mini-workshops and demo sessions here

Lightning talks: Would you like two minutes and one slide to discuss a subject? Lightning talks are the perfect way to introduce yourself at the workshop - you could talk about your work, an idea, a problem, a pitch for the CW Hack Day or anything that's related to software and research, and ideally related to the themes of CW23. Find out more information and submit your proposal for a lightning talk here

The call for submissions is now closed (the deadline was 23:59 GMT on Friday, 24 February 2023). Applicants were notified of the outcomes by 10 March 2023.

More about Collaborations Workshop 2023

The Software Sustainability Institute invites all members of the research software community to explore and discuss the themes described above and other related issues at CW23.

CW23 participants will gain insight into topics around Sustainable Career Development and how these impact on research software. It is also an ideal opportunity to form collaborations (on average, CW participants start two new collaborations by attending) and to discuss topics proposed by attendees. CW23 is a great place to network and participants will meet many of the new and existing Software Sustainability Institute Fellows – key ambassadors in varied research domains.

Take a look at the Highlights from Collaborations Workshop 2022 and the videos on better and sustainable research software to better understand what happens at a Collaborations Workshop. Also please read the various blog posts listed above from previous Collaborations Workshops to better understand why you should attend and what you will gain.

Steering Committee

View the members of the CW23 Steering Committee here.

Participation Guidelines

By registering for CW23, you agree to abide by our Participation Guidelines, which include policies related to Code of Conduct, Privacy, Social Media, Intellectual Property, and COVID-19.


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